HR & Administrative Coordinator

**Work is remote with preference in Boston, MA**

Kim Lundgren Associates, Inc. (KLA) is seeking an energetic, organized, and meticulous HR &  Administrative Coordinator, ideally located in the Boston area, though work is mostly remote. This position will work directly with the CEO and will lead all human resources, recruiting, and executive administration tasks. 

The right person for this position is familiar with best practices in human resources, hiring, and employee accountability. You are a detail-oriented person, who can create streamlined processes and structure based on the need. This role will also provide executive administration functions for the CEO so you should be able to think on your feet and be solutions oriented. KLA is an all-remote team, so the ability to effectively communicate and collaborative with a team through virtual platforms is essential.

KLA is a woman-owned, benefit corporation that partners with local governments to build their capacity to design and implement aggressive, equitable solutions to climate change. Our mission is to elevate local action to meet the urgency of the climate crisis. KLA is seeking a diverse team of innovative individuals who are passionate, committed, and enthusiastic about joining this fight. We seek people who align with the KLA values of Authenticity, Equity, Impact, Innovation, and Leadership. This is a unique opportunity to learn alongside a local climate action pioneer while helping us build a more sustainable future for all. 

Key Responsibilities:

Human Resources Support:

• Recruitment and Talent Acquisition:
  
  • Design and document a hiring and onboarding process that aligns with KLA's values.
  • Collaborate with managers to post job openings and attract top-tier candidates
  • Screen resumes and coordinate interviews, ensuring a seamless recruitment process.
  • Uphold KLA’s commitment to diversity and equity in all hiring practices.
• Employee Records and Compliance:
  • Maintain accurate employee records, adhering to legal requirements.
  • Assist with onboarding and orientation for new team members.
  • Address employee inquiries related to policies, procedures, and benefits.
• Benefits Administration:
  • Facilitate benefits enrollment, including 401k plans.
  • Track paid time off (PTO) and ensure compliance with company policies.
• Employee Accountability Program:
  
  • Track and report on employee KPIs for the accountability program.
  • Regularly review and propose updates to the accountability program.

Administrative Duties

• Executive Support
  • Manage the CEO’s calendar and inbox.
  • Schedule meetings and coordinate travel arrangements for the Executive Team.
  • Prepare and edit documents, presentations, and reports.
  •  Handle office supplies, equipment maintenance, and vendor relationships.
• Compliance:
  • Update and file state registrations, WBE/WOSB certifications, and B-Corp certification.
  •  Manage the insurance audits and coordinate to disseminate certificates of insurance to clients.
• Project Support:
  • Ensure contracts are reviewed by the legal team and processed for signature.
  • Prepare and edit documents, presentations, and reports.
  • Organize files and maintain databases to support project management.
  • Assist with event planning and coordination.

Qualifications:

• 1-3 years of relevant experience in HR or administrative roles and/or bachelor’s degree in human resources, Business Administration, or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Ability to work independently and meet deadlines.
• Familiarity with employment laws and regulations.
• Passion for sustainability and environmental issues is a plus.

Compensation and Benefits:

• Salary Range: $55,000 - $75,000 (commensurate with experience)
• Benefits:
  • 401k plan
  • Health Reimbursement Account
  • 3 weeks of paid time off (PTO)
  • Flexible work schedule
  • 11 paid holidays